Read Time3 Mins
Impact
Faster Reporting
On-demand Transparency
Team Enablement
Client Background
Established as a private steward of multi-generational wealth, this New York–based single-family office manages a predominantly real estate–driven portfolio alongside private partnerships and layered trust structures. Its ownership architecture includes multi-tier partnerships, multi-beneficiary trusts, and intricate cross-holdings, requiring institutional-grade reporting while maintaining the speed and flexibility of a lean operating team.
As the family’s portfolio expanded in scale and complexity, the need for timely, periodic reporting became increasingly critical to support investment oversight, governance, and decision-making.
The Challenge
As ownership structures grew more complex, the family office struggled to achieve clear and timely visibility into true portfolio exposure. While underlying data existed, translating it into actionable insights across entities, trusts, and partnerships required significant manual effort and slowed response times.
- Lack of Timely Reporting
Reporting was largely retrospective, produced quarterly or annually, forcing the family to rely on over-a-period-of-time views rather than current, decision-ready data where prior period edits caused significant manual reporting workload.
- Rigid Reporting Views
Earlier solution provider couldn’t provide flexible, on demand reports because of a rigid system. They tried to make prior period changes that are generally common in family offices.
- Intricate Partnership and Trust Structures
Family members were beneficiaries of multiple trusts, with trusts holding multiple partnership interests, creating deeply layered and convoluted ownership structures.
- Limited Look-through Visibility
Deeply nested partnerships made it difficult to clearly understand asset-level exposure, particularly across real estate holdings.
- Time-intensive Reporting and Validation
Look-through and consolidation reports were slow to build and difficult to validate, increasing operational risk and delaying decision-making.
The Solution
The family office implemented Asset Vantage to centralize data, streamline complex entity structures, and modernize its reporting operating model. AV became the single source of truth across trusts, partnerships, and underlying investments, supported by an integrated general ledger that provided a tightly controlled data foundation. The platform simplified complex ownership layers into clear, intuitive, multi-level views and empowered the internal team to independently generate customized reports using tags, filters, and position-level analysis.
- On-demand Reporting
Quarterly and annual reporting was replaced with more frequent weekly and monthly reporting using Asset Vantage, enhancing decision readiness.
- Simplified View
Multi-layer trust and partnership structures are visualized into clear, intuitive ownership hierarchies, enabling immediate visibility at entity and beneficiary levels.
- Nested Look-through Reporting
Multi-level partnership look-through reports are being generated on demand, providing asset-level transparency across complex real estate and private investment structures.
- Automated Consolidation and Reporting
Reports are generated from a controlled, centralized data foundation, eliminating manual consolidation and reducing validation effort.
- Flexible, Tag-driven Views
Custom tags and filters enable tailored reporting by position, beneficiary, trust, or asset class without rebuilding reports or creating parallel workflows.
Impact at a Glance
| Focus Area | Outcome |
|---|---|
| Reporting Cadence | Shifted from quarterly, delayed reports to daily and weekly on-demand reporting |
| Time Savings | 60-80 hours saved per month by eliminating manual consolidation and validation |
| Look-through Visibility | 100% asset-level visibility across trusts, partnerships, and real estate structures |
| Operational Efficiency | 60–80% reduction in reliance on external administrators and advisors |
| Report Turnaround | Ad-hoc principal and advisor requests answered in minutes instead of days |
| Team Productivity | Internal team independently builds and iterates all core reports in-house |
What This Customer Has to Say
“Asset Vantage helped us turn extremely complex trust and partnership structures into clear, usable insights. We now have real-time visibility into our exposure and the flexibility to answer questions as they arise, without relying on external parties.”
-Senior Investment Professional, Single-family office, New York, USA
