Read Time3 Mins
Client Background
What began as a three-person business in Kolkata grew into one of India’s leading financial enterprises, expanding to over 300 branches and managing more than 19,500 crore INR at its peak.
After a major liquidity event in 2021, the founding family exited the retail finance business and set up a family office for multi-asset investing and a separate lending & treasury arm. With a small team of accountants and tighter timelines for regulatory filings, portfolio reporting, and cash flow planning, they needed one unified platform for investment accounting, compliance, and document management.
The Challenge
Complex, High-Stakes Compliance: Families with regulated structures must meet frequent, precisely formatted filings for liquidity ratios, asset classification, exposure limits, and more. In such a high-stakes environment, even a small mismatch could invite penalties or trigger audits.
For this client, compliance work meant pulling data from multiple systems and entering it manually, an error-prone process under constant time pressure.
For this client, compliance work meant pulling data from multiple systems and entering it manually, an error-prone process under constant time pressure.
Fragmented Systems and Manual Consolidation: Investment valuations, accounting entries, and MIS sat in Excel sheets, legacy ERP modules, and custom reports and excel workflows, creating silos, duplication, and heavy manual work and checks. Each report took hours to consolidate, leaving no buffer before submission deadlines.
Dated Insights for Portfolio Decisions: For a multi-asset family office, timely and accurate portfolio data drives investment, risk, and cash flow calls. Here, performance and gain/loss data are refreshed only weekly or monthly, leaving long gaps.
The Solution
Solving these challenges required a unified platform. Asset Vantage integrated accounting and investment data, streamlined compliance reporting, centralized records for instant audits, and refreshed performance data to guide family office decisions:
The integrated and automated general ledger brought accounting and investment records together in one place, updated daily from official market and bank feeds, ensuring consistent, accurate numbers across all entities.
The performance analytics reporting engine was configured to produce regulatory filings and portfolio reports in the exact formats and frequencies required, pulling directly from validated data to eliminate manual prep.
A centralised document vault created a single, searchable system of record for every contract, statement, agreement, invoice, and filing, each linked to its underlying transaction for instant retrieval during audits.
Configurable dashboards provided on-demand views and exports of AUM, P&L, cash flow, and exposure, drillable by fund, asset class, or geography.
Audit trails with granular role-based access ensured every action was timestamped and traceable, while fine-grained controls protected sensitive data and enabled secure collaboration across family office and investment teams.
Ability to handle derivatives contracts with the same accuracy, auditability, and reporting ease as other asset classes, supporting the family office’s evolving investment needs.
The Result
Asset Vantage transformed the operations from a fragmented, error-prone setup into a single, dependable system that the team now runs end-to-end for family office and investment operations. Key outcomes included:
- One system replaced many spreadsheets, ERP modules, and email threads—keeping accounting, compliance, performance data, and documents in sync.
- Weekly filings and monthly portfolio reports now run in minutes instead of hours or days, removing deadline pressure and improving efficiency.
- Audit preparation time dropped from 2–3 days to under 1 hour, with every record version-controlled and linked to its transaction.
- Reconciliation between entities now happens in real time, eliminating manual consolidation and saving 15–20 hours each month.
- Portfolio metrics refresh daily instead of weekly, cutting data lag from 7 days to 1 and enabling faster investment decisions.
- Automation of 80% of repetitive reporting and data entry freed over 30 hours a month for the lean 4-member team to focus on analysis and strategy.
What This Customer Has to Say
We started our investment operations in FY22 and were searching for an integrated accounting and MIS platform to have a single source of truth. After scanning the entire market, we found Asset Vantage was the only platform offering this unique feature and fitted the bill squarely. Secondly, AV provides convenient tools to customise investment reports, which get refreshed with end-of-the previous day prices to give up-to-date value of portfolio with break-up of unrealised and realised gains further broken into capital gains and/or business profits, etc. and it serves the purpose well. Besides the existing features, we find the AV team striving to improve features in the platform to make it more robust and versatile to address the differing requirements of the class of investors based on the constant engagement with the customers, and one such example is the derivative contracts accounting, and such an approach is appreciable. We would not hesitate to recommend the AV platform for family offices having large-scale operations and complex investment instruments and also find it quite cost-effective.
– Chairman, Single Family Office, Kolkata, India
Want to See Similar Results?
Request a Demo to explore how Asset Vantage can transform your financial operations.
