Read Time4 Mins
Impact
| Manual Consolidation |
|---|
| 100% eliminated with unified, auto-updating general ledger |
| Close Cycle Duration |
|---|
| Reduced from 7+ days to a few hours |
| Report Timeliness |
|---|
| Real-time insights into cash and exposure so no more waiting for reports |
Client Background
This single-family office (SFO) manages the wealth and financial operations of a prominent Indian industrial family behind a leading automotive group. What began with the grandfather’s manufacturing ventures has evolved into a diversified empire. With each generation, scale and complexity increased.
The SFO now spans dozens of jurisdictions, manages multiple custodians and banks, and supports a multigenerational ownership structure with varied needs.
The Challenge
For years, the finance team relied on Excel spreadsheets, standalone accounting tools, and manual processes. As the family’s financial footprint expanded globally, this fragmented setup became unsustainable. The team, though experienced, spent most of their time reconciling data instead of analyzing it.
This led to friction across functions:
-
- Disjointed systems: Data was scattered across silos, spreadsheets, local drives, and legacy tools, creating duplication, inconsistencies, and inefficiencies.
- Lack of timely insights: Real-time visibility into cash, exposures, and consolidated holdings was missing. Decisions lagged or relied on outdated data.
- Cumbersome close cycles: Manual eliminations and reconciliations delayed period closes and masked early risk signals.
- Limited access control: Without clear role-based permissions, sensitive data was exposed to governance and privacy risks.
“By the time our consolidated reports were ready, they were already out of date.”
The Solution
As complexity grew, the SFO recognized its tools were no longer fit for scale. That’s when Asset Vantage stepped in. AV recommended replacing the legacy setup with a unified platform, integrating accounting, investment reporting, and governance, tailored to support entity-level access, automation, and real-time visibility. The goal was to eliminate silos, reduce effort, and enable faster, more informed decisions.
Here’s how AV delivered
- Entity-Specific Cloud Instances – Inconsistent access and privacy gaps were addressed by onboarding each legal entity to a dedicated cloud instance. This enabled granular, role-based access without compromising oversight.
- Automated Dual-Entry Accounting – Manual journals and reconciliations were replaced with fully automated workflows, including inter-entity postings and capital calls, aligned to Indian and international standards.
- Data Aggregation from Multiple Custodians – AV integrated daily feeds from over five custodians into a unified system, eliminating the need for manual collation and standardizing tagging and categorization.
- Live Dashboards and Drilldowns – The team gained real-time visibility across 30+ accounts, asset classes, and geographies, removing the need to wait for month-end reports.
- Full Audit Trails – Every transaction, approval, and adjustment was timestamped and user-linked, simplifying compliance and audit readiness without manual effort.
The Result
With Asset Vantage, the SFO transformed its operations. Period close times dropped from 5–7 days to a few hours, with automated reconciliations and real-time ledger updates. Reporting became instant, live dashboards replaced outdated, manual reports. Despite increased complexity, the same lean team delivered more, faster, and with fewer errors.
The need for external consultants or short-term resources during audits was eliminated, as 100% of transactions became traceable via full audit trails, timestamps, and role-based access logs. Meanwhile, user-level access controls allowed each family member to see only what they were permitted to, ensuring both privacy and transparency. This balance gave newer generations confidence to participate in financial decisions while keeping overall control in the hands of the core office.
With AV as its backbone, the office moved from being reactive and effort-heavy to being structured, responsive, and future-ready.
Impact at a Glance
| Focus Area | Outcome |
|---|---|
| Manual Consolidation | 100% eliminated with unified, auto-updating general ledger |
| Close Cycle Duration | Reduced from 7+ days to a few hours |
| Report Timeliness | Real-time insights into cash and exposure so no more waiting for reports |
| Team Efficiency | Same team, significantly higher output |
| Audit Readiness | Every transaction is fully traceable with built-in access control |
| Risk Management | Forward-looking balance sheets and forecasts enable proactive capital planning |
Client Feedback
“The overall experience using AV has been excellent. In terms of advanced accounting and investment analysis, AV is very user-friendly, provides detailed analytics, and greatly aids decision-making. The team’s support has been invaluable in resolving issues on a priority basis and in explaining new features.”
Want to See Similar Results?
Request a Demo to explore how Asset Vantage can transform your financial operations.
