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Impact
Unified Visibility
Automated Reporting
Governance Strengthened
Client Background
A leading Kolkata-based industrial family with diversified interests across manufacturing, sugar, jute, real estate, and investments, operating through 50+ legal entities. Over time, as the investment portfolio and inter-entity complexity grew, the family office found itself dealing with fragmented data, disconnected systems, and manual. They needed a unified, scalable solution to manage investments, accounting, reporting, and compliance across the entire group.
The Challenge
The family office of the group operated with fragmented data systems and manual processes spread across multiple legal entities. This setup made it difficult to obtain a reliable, consolidated view of investments, perform accounting reconciliations, and maintain governance, resulting in delays, increased risk of errors, and a heavy reliance on a few key individuals.
Fragmented Data Across Entities and Teams: Investment records were spread across teams across 50+ entities, which prevented a consolidated view of group data.
Lack of On-demand Visibility: There was no mechanism for consolidated reports; reconciliations were manual, leading to delays and outdated insights.
Heavy Dependence on Key Personnel: Critical reporting, data extraction, and analysis relied on specific individuals, posing operational risk and limiting scalability.
Absence of Integrated Accounting: Portfolio data, valuations, and investment accounting were in fragmented systems, causing inefficiencies, reconciliation burden, and risk of mismatches.
Dispersed Documentation and Weak Governance Controls: Investment documents were stored in varied locations (spreadsheets, local drives, emails), with limited transparency and compliance.
The Solution
To tackle these structural inefficiencies and governance risks, the family office implemented AV’s comprehensive, unified financial OS. AV integrated portfolio management, accounting, reporting, documents and governance, enabling reliable, on-demand visibility and streamlined operations across all entities.
Unified Data Repository Across All Entities and Teams: Created a single source of truth system to aggregate investment data for dozens of entities, replacing fragmented spreadsheets loosely coupled with ERP systems.
On-demand Consolidated and Entity-Level Reporting: Enabled instant access to up-to-date valuations and performance metrics across the entire group, supporting timely decision-making.
Eliminating Dependency on Individuals: Automated data consolidation, rule-based accounting, and reporting replaced manual, person-dependent procedures, reducing operational risk and enabling process scalability.
Seamless Integration of Portfolio Data With Accounting: Portfolio valuations and transactions were synchronized with accounting records, ensuring consistency between investment data and financial reports, and reducing reconciliation workload.
Centralized Document Management With Governance Controls: All investment-related documents (contracts, statements, notes) were stored in a secure, centralized repository with defined access rights, version control, and audit trails, enhancing transparency, compliance, and data integrity.
Impact at a Glance
| Focus Area | Outcome |
|---|---|
| Visibility | Unified view across dozens of family and investing entities |
| Reporting & Accounting Consolidation | Consolidated accounting & performance reports generated on-demand |
| Key-person Dependency/Risk | Reporting now handled by a lean team with need to know access; >95% reduction in manual hours needed |
| Governance | All entities, asset classes, and investments are logged & auditable; 100% compliance and audit-ready status on demand |
| Decision-making Speed & Confidence | Time from data request to actionable insight cut from weeks to hours, accelerating investment decisions by 80% |
What This Customer Has to Say
“For the first time, we have complete visibility and control over our investments spread across more than 50 entities, instantly and at the click of a button, along with seamless accounting integration. The ability to monitor portfolio values and performance on a real-time basis has already strengthened our investment decision-making.”
-CFO, Single-family office, Kolkata, West Bengal, India
